These terms, cancellation, and refund policies apply to all sales through Book Hardanger website. Cancellations, changes, and claims for refunds for products bought through Book Hardanger website, can only be made directly to Book Hardanger.
1. General
Book Hardanger AS (BH), org.nr: 92960148, offers different types of travel products all over Norway, both to the national and international markets. We offer round trips with public transportation such as trains, boats and buses, and travel services from other suppliers, including activities, hotels, and individual transport services.
These terms and conditions apply to all sales through our website and Book Hardanger’s physical sales points.
The terms and conditions govern the relationship between BH and the customer, collectively referred to as the parties. For trips purchased from sales agents or other distributors, please refer to the agent's/distributor's conditions and the regulations in the relevant country.
2. Definitions
According to this agreement, the following terms are understood as follows:
Roundtrip: A composition of transport products with public transport such as trains, boats and/or buses offered and sold by BH.
Package: A product containing two or more products (apart from accommodation) offered and sold by BH.
Mediation: Where BH offers for sale or sells travel services on behalf of other providers of travel services.
3. Entering into of the Agreement and terms of payment
The Agreement between the parties is considered to have been entered into upon a booking confirmation.
The request for payment for the trip is normally due in its entirety upon booking and will be charged to the customer's payment card upon completed booking.
4. What is covered by the agreement
The agreement includes the trip as stated in the booking and confirmation and travel certificate or similar document, as well as any additional services included in the trip according to the agreement between the parties. The agreement also includes the organizer’s and/or the supplier’s individual terms and conditions.
Furthermore, the information provided by the organizer and/or supplier on its websites, in catalogs, brochures, etc., is part of the agreement unless it must be assumed to be without significance to the customer’s purchase of the trip in question.
5. The price of the trip
The price quoted for the trip includes all fees, charges and/or taxes imposed by the Norwegian and/or foreign authorities on the services included in the agreement.
The price also includes any additional charges for optional additional services. The room rate normally includes breakfast with the exception of self-service hotels and places of accommodation.
For the sale of round trips and packages, BH reserves the right of possible price increases as a result of changes in raw material prices, or levels of taxes and fees. BH shall inform the customer if such changes occur. The customer must be notified of such price increase no later than 20 days before departure. A price increase of more than 8% of the agreed purchase price gives the customer the right to withdraw from the contract without any cost. Our ordinary conditions for cancellation will still apply.
6. Changes and cancellations
Cancellations and changes to bookings can only be made directly to BH. If you need help changing or cancelling your trip, please contact us at +47 909 62 700 or reservation@bookhardanger.com.
6.1 Roundtrips and packages
Our round trips and package travels can be changed or cancelled up to 7 days before departure. For example, a trip starting on 8 June can be cancelled or changed until midnight on 1 June. For changes and cancellations later than 7 days prior to departure, there is no refund. This also applies if you book less than 7 days before the start date of the trip.
If you wish to change the number of travelers on the booking, we have to cancel the entire booking and re-book the remaining travelers due to the conditions of the transport provider. If a route is fully booked, we do not recommend changing the quantity to not lose your reserved seat reservations for the rest of the travelers.
All changes require available capacity, and any price increases in the event of such a change will have to be borne by the customer. Please consider this if you think about reducing the number of people in your booking.
6.2 Activities
An activity can be changed or cancelled up to 7 days before departure free of charge. For changes and cancellations later than 7 days prior to departure, there is no refund. This also applies if you book less than 7 days before the start date of the activity.
Bad weather does not provide a basis for cancellation. However, if the supplier must cancel for security reasons due to bad weather conditions, a refund will be given.
Changes can be only made if there is available capacity. Any price increases in the event of such a change will have to be borne by the customer.
6.3 Hotel and accommodation
Accommodation booked through BH will be held until 6:00 p.m. on the day of arrival unless otherwise is agreed.
Bookings and reservations for accommodation can be changed or cancelled up to 7 days before arrival unless otherwise specified.
6.4 Exceptions from regular cancellation conditions
Several products and packages that contain these products are subjects to special cancellation conditions. These are listed below:
- Sunset and sunrise tours (Trolltunga Active): bookings cancelled up to 31 days before arrival will be fully refunded, 30-15 days before arrival will be refunded in 50% and 14 or less days before arrival will not be refunded.
- The Trolltrain: cancellation up to 24 hours before the departure – full refund, cancellation less than 24 hours before departure – no refund.
7. Cancellation in the event of exceptional circumstances
When purchasing packages and round-trips, the customer has the right to cancel the trip, and to receive a refund for the amount paid for the trip, if unavoidable or extraordinary circumstances such as war actions, natural disasters, dangerous infectious diseases, or other circumstances that must be considered as equivalent with the aforementioned, are established at the destination or its immediate proximity, and that will affect the trip or the transport of the customer to the destination. The right to cancel will also apply if the circumstances arise at or along the route, and they involve a real risk for the customer. The customer is obliged to give notice without undue delay if she/he wishes to cancel due to extraordinary circumstances.
The right to cancel according to this clause does not apply if the customer knew, or should have known, of the circumstances when entering into the agreement to purchase the trip.
If BH has mediated travel services from another provider, including, for example, a provider of transport, activities or hotels, BH will comply with the applicable guidelines of our subcontractors.
8. Deficiencies in the implementation of the travel agreement
8.1 When mediating travel services from other suppliers
Deficiencies in the implementation of the agreement on travel services mediated by BH may unfortunately occur from time to time. In such a case, BH has no independent responsibility for the supplier's implementation of the travel agreement and will comply with the supplier's guidelines in the event of any deficiencies.
8.2 Complaints
The traveler must give notice without undue delay if he or she discovers any deficiency related to the trip.
In the event of default during the trip, the customer must, without undue delay, notify the organizer/supplier about the deficiency of the travel services. Where the deficiency is shown upon delivery of the travel service, the supplier must be contacted on-site.
If a problem cannot be satisfactorily resolved on the site, a written complaint must be made to BH without undue delay.
For travel packages and roundtrips, BH will, to the extent possible, try to remedy problems that may arise for our customers. In such cases, we may also request confirmation from the Customer that no compensation has already been claimed from the transport provider under other regulations.
For activity products, individual transport products, and hotels, BH will forward the request to our suppliers for their further processing of such a request.
9. The organizer/supplier’s right to cancel in exceptional circumstances
The organizer may cancel a travel package without liability for damages if the trip cannot be completed due to unavoidable and extraordinary circumstances and the traveler is notified of the cancellation without undue delay. Such impediments may, under the circumstances, be war or acts of war, natural disasters, dangerous infectious diseases, extraordinary weather conditions, or other circumstances that are considered to be equivalent to the aforementioned. The statements of Norwegian and local authorities shall be put weight to in this assessment.
If a booked travel product must be canceled/suspended due to such circumstances, the customer is entitled to a refund of all amounts paid.
If unavoidable and extraordinary circumstances lead to a canceled travel service by one of our suppliers, BH will comply with our suppliers’ applicable guidelines.
10. The customer’s obligations
The customer is responsible for reading these terms and conditions and the conditions that BH and/or our suppliers have published on websites, in catalogues, or otherwise.
Information: Upon booking, the customer is responsible for ensuring that the information provided about themself, and any travel companions is accurate. The customer must ensure that tickets and travel documents are in accordance with the booking and that the names of the travellers are correct.
The customer must comply with the instructions given regarding the time and place of attendance, etc. during the trip, and arrive well in advance of the scheduled departure time.
Documents: The customer must bring a valid passport, any visa/health certificates, tickets, reference numbers, and other documents that may be necessary for the trip. The customer must obtain any documents that may be necessary for the individual trip. It is the customer’s responsibility to ensure that he/she understands requirements such as passport, visa, currency, vaccination, and health required to use the purchased travel product. BH sells travel in Norway and refers to the at all times applicable entry regulations for Norway apply to foreign nationals entering Norway. Read more about the applicable passport and visa requirements on the website udi.no.
Insurance: The customer is personally responsible for any relevant travel insurance for the trip in question. BH does not offer cancellation insurance and recommends that everyone take out private travel insurance for the trip, which also covers cancellations.
Schedule changes: The customer is responsible for keeping up to date with any changes in the departure time by reading the organizer’s e-mail, text messages as well as notices from the organiser.
11. Dispute resolution
If you are not satisfied with how we have handled your problem when purchasing a travel package or our mediation of transport services, you may contact the Package Travel Committee or the Package Travel Complaints Board. The Complaints Boards can be contacted via www.reiselivsforum.no or Norsk Reiselivsforum, Øvre Slottsgate 18-20, 0157 Oslo.
For complaints about our mediation of other travel services, please contact the Norwegian Consumer Authority for mediation. The Norwegian Consumer Authority is available by telephone at 23 400 600 or at www.forbrukertilsynet.no.
The EU Complaints Portal can also be used if the customer wishes to file a complaint. This is particularly relevant if the complainant is a consumer domiciled in another EU/EEA country. The complaint can be submitted here http://ec.europa.eu/odr.
In any event, we kindly ask you to give us an opportunity to solve the problem before contacting a complaints board.
12. Entry into force, validity and changes
These terms and conditions are applicable from 01.01.2024 and will from the same date replace the previous terms and conditions.
Book Hardanger reserves the right to change and amend these terms and conditions at any time.